All participants in the recovered paper material flow have comparable objectives and requirements: effort and cost reduction through process automation, improvement of cooperation with trading partners and efficient data and document exchange.
High effort due to manual processes in order processing
Many isolated solutions cause process breaks
No digital process and data exchange
Increasing demand and increasing prices of recovered paper volumes
Dynamics from corporate consolidation and consumer behaviour
Generational change demands digital ways of working
All participants in the recovered paper material flow have comparable objectives and requirements: effort and cost reduction through process automation, improvement of cooperation with trading partners and efficient data and document exchange.
Increasing security of supply and reducing costs. Optimizing internal processes with a high level of integration into the IT systems. Increasing efficiency in overarching processes with suppliers.
Optimization of the internal material flow and increase in the margin in the control. Increased efficiency in transactions with the customer and reduction of manual processes. Automated data and document exchange.
Reduction of expenses in disposition and handling processes. Optimization of costs and margin increase. Standardized data and document exchange.
Optimization of purchasing and sales processes and increase in margins. Increased efficiency in transactions with customers and suppliers. Automated data and document exchange.
Material Flow 2.0 is the next generation of material flow management. Knowledge and experience meet automation, standardization and integration. New digital concepts prevent process breaks, simplify procedures, reduce errors and increase efficiency in and beyond the organization. The future is called No Touch Order and E-Material Flow. Automation of processes complements professional competence and decision-making power. Manual efforts are reduced to zero through secure and intelligent linking of IT systems.
The paper mill has two main process strands in the procurement of recovered paper: the horizontal and the vertical material flow process. The horizontal material flow in the procurement of recovered paper: planning, purchasing, scheduling, logistics, quality and invoicing - integrated with IT systems. The vertical material flow (collaboration) deals with the interaction with suppliers, such as purchasing, quantity and deadline coordination, complaints and the exchange of data and documents.
The supplier (disposal company, trader, waste generation point) deals with the internal material flow processes, such as planning, sales (trade), disposition, logistics, complaints and billing. The supplier also has vertical processes towards the customer in areas such as sales, quantity and deadline coordination, and complaints. Digital provision of data and documents from the customer saves time in processing.
Annual, monthly and weekly demand planning from production. Semi-automatic allocation or redistribution of quantities by purchasing with coordination with production for subsequent disposition. Identification of shortages for procurement.
Annual, monthly and weekly quantity planning by the material flow manager in coordination with available quantities. Real-time quantity recording or digital transmission of actual quantities to the central material flow by the companies.
Automated matching of planned demand quantities to existing contracts. Display of shortfalls for further sourcing. Initial system-side proposals to potential suppliers to compensate for a shortfall by procuring additional quantities.
Automated matching of planned quantities to existing contracts. Display of excess and shortfall quantities. Initial system suggestions to possible customers for internal or external sourcing of shortfall quantities or control of excess quantities to customers.
Sourcing of planned quantities of recovered paper according to defined budgets and securing of planned quantities via long-term, medium-term and short-term contracts. Digital negotiation of quantities, prices, delivery times and delivery types with suppliers and exchange of data and documents in procurement. Quick overview and status display of tenders and negotiations.
Selling planned quantities of recovered paper with defined margins and ensuring the steering of quantities via long-term, medium-term and short-term contracts. Digital negotiation of quantities, prices, delivery times and delivery types with customers and exchange of data and documents in procurement. Quick overview and status indication of offers and negotiations.
Real-time monitoring and warnings on the fulfilment of existing contracts and orders, e.g. delivery, claims rate, price development. Comprehensive evaluations of the performance of contracts and suppliers.
Real-time monitoring and warning of the fulfilment of existing contracts and orders, e.g. delivery, complaint rate, price development. Comprehensive evaluations of the performance of contracts and customers.
Digital scheduling: coordination of quantities and dates for planned requirements with suppliers. Intelligent matching of demand quantities to be planned with available quantities from suppliers. Online tracking and status display of orders and available quantities from contracts. Exchange of documents and data on orders, e.g. weighing notes or weighing lists after delivery.
Reporting of current stocks by the operating sites. Reconciliation of the central material flow to available quantities with the operating sites. Digital coordination of quantities and deadlines with customers. Intelligent matching of available quantities to required quantities from customers. Online tracking and status display of orders and available quantities from contracts. Exchange of documents and data transfer to the ERP for orders, e.g. weighing data and weighing slip after delivery.
Coordination of proposed time slots with logistics and booking / confirmation of the time slots to the customer. On the basis of confirmed time slots, generation of a collection order to the customer for collection of the goods from the premises.
Coordination of proposed time slots with logistics and booking / confirmation of the time slots to the customer. On the basis of confirmed time slots, generation of a collection order to the customer for collection of the goods from the premises.
On the basis of created orders and booked time slots, a forwarding agent is commissioned to collect the goods from the supplier. Parallel creation of a delivery note to the supplier (delivery) or to the forwarding agent (collection). Digital provision of the delivery note.
Commissioning of a forwarding agent for the collection and delivery of the goods including the transmission of the delivery note. Digital provision of the delivery note.
Live status for transport, goods delivery and goods receiving. Flexible rescheduling of resources in the incoming goods department on the basis of disruptions in the delivery.
Real-time monitoring of goods collection and delivery. Customer support for existing disruptions in collection and delivery. Fast response capability.
Receipt of goods with the delivery note and weighing. Visual inspection by location supervisor. Checking of variety, quantity, quality, plus measurements such as humidity and data transfer with the support of a mobile application. The decision whether to complain or accept the goods.
Checking and confirmation of received data and documents, e.g. weighing note. Further preparation for complaints or invoicing.
Opening of a complaint by the groundsman. Claim criteria are completed via a mobile application. Further digital processing of the claim by the purchasing department. Digital coordination and renegotiation of the claim with the supplier. Digital data transfer and transmission of documents to the supplier, e.g. claim protocol, photos. Evaluation for claims and quality data.
Digital receipt of the claim with immediately visible criteria of the claim, e.g. moisture, photos. Prompt clarification, negotiation and decision with the customer. Digital data transmission and transfer of documents, e.g. claim protocol, photos, to the ERP system. Evaluations of claims and quality data. Fast subsequent disposition of goods that have been the subject of a claim.
Creation of a credit note in the ERP system on the basis of the booking list per contract / supplier. Digital provision of the credit note data and the credit note document for transmission to the supplier.
Receipt of the credit note and automated checking of deliveries (weighing notes) at delivery value. Release of the credit note or reprocessing with correction.
Receipt of invoice and automated verification of deliveries (weighing notes) at delivery value. Release of invoice or correction.
Creation of an invoice in the ERP system based on the booking list per contract / customer. Digital provision of the invoice data and the invoice document to the customer.
Material flow 2.0 means to a highly standardized, automated and collaborative material flow. Internal company processes between departments are optimized and integrated with IT systems.
In addition, material flow 2.0 offers elements for efficient digital collaboration between trading partners in areas such as trading, disposition, claims and billing. A particular advantage: activities such as the coordination of delivery quantities, negotiations and claims are coordinated digitally. Data and documents on contracts, orders, weighing notes, claims, etc. are exchanged uniformly and digitally.
The advantages of Material Flow 2.0 at a glance:
Take the next step. Discover potentials of your material flow process together with us. Our experts identify business cases with you over several workshops and evaluate them with you according to relevance and priority.
